Young Norfolk Arts Trust Privacy Policy

Who we are
Young Norfolk Arts Trust, The Close, Norwich, NR1 4DD

Young Norfolk Arts Trust (YNAT) is a registered charity (Charity no. 1162863) that receives funding from Arts Council England, Norfolk County Council, Norwich City Council and other regional and national funding bodies. When YNAT collects information from members of the public, staff and other partner organisations we do so by complying with the Data Protection Act 1998 (DPA). To comply with the new General Data Protection Regulation (GDPR) (May 2018), we have updated our practices. Our website is powered by WordPress. To find information on how WordPress handle their website visitors’ data, please read their Privacy Policy

What information do we collect?

  • Name, email address and revelant organisation through our e-newsletter subscriptions (click here to view Mailchimp’s Privacy Policy)
  • Non-personalised details of social media engagement

  • Visits to our website including operating system and location data (non-personalised)

  • Image and likeness in photographs and videos captured at live events which may potentially be used for promotional purposes

Why do we collect this data and what do we use it for?

We have a legitimate interest in processing the data in order to carry out our activity, as reasonably expected for our type of organisation. The information collected is used to select and inform you of events or activities we think may be of interest to you and to support our work as a charity.

The data we collect allows us to tailor our communications and to understand what activities have been successful. It also helps us to communicate our story to our funders.

YNAT occasionally records and uses film, photographs and audio for promotional purposes on its website, social media accounts and other formats under its legitimate interests and grounds for processing. Where appropriate we will obtain your specific consent, but typically not for group shots or when the image is for internal use only. When relevant, public notice is given that recording equipment will be used at events/activities. If you would prefer not to be included in any image recording, please speak to a member of Young Norfolk Arts team or contact us after the event.

Cookies

We use cookies to provide the services and features offered on our website and to improve our user experience. Cookies are small files or other pieces of data which are downloaded or stored on your computer or other devices that can be tied to information about your use of our website (including certain third-party services and features offered as part of our website). If you do not wish to us to use cookies when you use our website, please adjust your internet browser settings to not accept cookies. Your computer’s help function should tell you how to do this. Please note that this may result in you being unable to use some of the facilities on our website. We do not store any confidential information such as personal details in our cookies.

Third Party

Where our website links to the websites of other organisations please check their own privacy policies before giving them any personal data. We do not accept any responsibility or liability for these policies. Your personal data will not be shared with third parties for example a touring theatre company or band without your agreed consent. Your personal data will never be sold on to any other agencies or companies.

How we keep your details safe and secure

Access to personal data is strictly controlled. We use a secured cloud based server which also supports our email servers. Information can only be accessed by authorised staff within our organisation and our staff are trained to understand the importance of keeping personal data secure.

How long do we keep your information?

We hold data for no longer than necessary for the purpose it was originally collected. Reasonable steps will be taken to destroy or delete from systems, all data that is no longer required.

Data will be retained indefinitely for historical, statistical or research purposes. As stated below, you have the right to require us to erase personal data.

We will clean our database periodically to ensure that we are keeping all of our records as up-to-date as possible.

Your rights

Under the Data Protection Act 1998 (DPA) and the General Data Protection Regulation 2018 you have the right to:

  • obtain access to the personal data that we hold about you

  • opt-out of marketing communications at any time

  • require us to correct or erase your personal data

  • require us to restrict our data processing activities

  • object to any of our particular processing activities where you feel this has a disproportionate impact on your rights

  • contact the Information Commissioners Office with any concerns about our data processing.

Contact us

Please contact us if you have any questions about our privacy policy or information we hold about you:

We reserve the right to make any changes and updates to the privacy policy without giving you notice. We’ll always make sure that the most up to date privacy policy is posted on our website.